Records online and an owner portal in English and Spanish

Typical situations (not client quotes)

• We have a website vendor per association, and every one of them has a different login, a different layout and a different invoice.
• The deadline to post a document is the same for every association, and we find out we missed one when an owner's attorney writes.
• Half our owners write to us in Spanish. Every portal we have looked at is English only.

The single-association website market is served: there are vendors that will host an association website for one building at a monthly fee, and for a self-managed association that may be the right purchase. A management company has a different problem. Multiply one site by every association in the portfolio and you have dozens of vendors, dozens of logins and a posting process that depends on a person remembering each deadline.

The statute adds operational weight on top. Section 718.111(12)(g) mentions owner access with a username and password, records to be posted within 30 days after the association receives or creates them unless a shorter period applies, and a list of document categories (budgets, approved board minutes, financial reports, the list of executory contracts and bids, inspection reports, among others). Your association attorney tells you what applies to each association; the software has to make it routine.

One multi-tenant platform under your management company's brand. Each association gets its own portal with its own address, documents and owners, generated from one template you control. Your staff publishes from a single back office with a deadline tracker per document type and per association, set to the periods your attorney confirms, so what is due is visible before it is late. Owners log in with credentials, see the budget, the minutes, the financial reports, the assessments and the recordings of meetings held by video conference in English or Spanish, and request records through a form that creates a logged request.

The platform reads associations, units and owners from your accounting or association management system, so nobody enters an owner twice. For a real estate company we built a system where one dashboard to track every property, from acquisition to closing, and the structure of a multi-association platform, one template with isolated data per tenant, is the one we operate on our own platform. We have not built a condominium portal yet, which is why we pilot on one association first. What the statutes say, with links to each section, is in the Florida condo website requirements guide; this page is not legal advice.

• One portal per association, generated from one template under your brand
• Owner login with credentials and roles (owner, board, manager)
• Document library by the categories your attorney confirms, with posting date and deadline tracking
• Records request form that creates a logged request with delivery date
• Meeting notices, minutes and video-conference recordings attached to each meeting
• English and Spanish on every screen and notification
• Integration with your accounting or association management system, read-only first

• Association portals

  One per association, each with its own address, documents, owners and board, from a single template.

• Back office with deadline tracker

  Publish once for any association; see what is due, what is posted and what is late across the portfolio.

• Records request log

  Every request, who made it, when it was answered, what was delivered and what was not. Exportable for your attorney.

• Owner app

  Optional Flutter app for iOS and Android under your brand, with push notifications for notices and documents.

• Integration

  Associations, units and owners read from your current system; nothing typed twice.

• one dashboard to track every property, from acquisition to closing — Source: Client case, published with permission (opens in a new tab), checked October 16, 2026
• every Guiadalajara release backs up the database before anything changes — Source: Our own platform (Guiadalajara), in production, checked October 16, 2026

1. 01 · 1 week, $2,500

   Architecture review

   One week. Your current system, how documents are posted today, which associations are in scope and what your attorney says applies to each.

   1 week, $2,500

2. 02 · 1 week

   Pilot scope

   One association, the full template, the deadline tracker and the request log, with a fixed price in writing.

   1 week

3. 03 · 6–8 weeks

   Pilot build

   Weekly releases to a staging portal with that association's real documents; the board and a few owners test it.

   6–8 weeks

4. 04 · scoped after the pilot

   Rollout

   Generate the remaining associations from the template, migrate documents, train your staff, and run with a monthly support plan.

   scoped after the pilot

• Miami-Dade had 958 residential property management establishments in 2024 (BLS QCEW), the companies this platform is built for. — Source: U.S. Bureau of Labor Statistics (opens in a new tab)
• Three out of four Miami-Dade residents aged five and over speak a language other than English at home (U.S. Census Bureau, ACS 2020–2024), which is why the owner portal ships in Spanish and English. — Source: U.S. Census Bureau (opens in a new tab)
• We work Miami hours, 8:00 a.m. to 6:00 p.m. Eastern; Guadalajara is 2 hours behind Miami until November 1, 2026, and 1 hour behind from then until mid-March. — Source: timeanddate.com (opens in a new tab)

Remote, with on-site visits when needed · Hours: Monday to Friday, 8:00 a.m. to 6:00 p.m. Eastern (remote; in-person visits to Miami several times a year)